Privacy policy

MonacoSol Limited is committed to safeguarding the privacy of our website visitors, customers, suppliers, partners and prospects; this policy sets out how we will treat your personal information.

This policy applies where we are acting as a controller with respect to the personal data of such persons; in other words, where we determine the purposes and means of the processing of that personal data.

What information do we collect?

We collect information about you when you complete forms on our website and social media. 

We also collect information when you register for webinars/events, complete surveys, submit forms on our LinkedIn, use our web chat or contact us via email or via phone. Website usage information is collected using cookies.

We may collect, store and use the following kinds of personal information depending on your preferences:

• information about your computer and your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation)
• information that you provide to us to subscribe to our website services, and email newsletters
• contact details: information that allows us to contact you directly, such as your name, email address, telephone number and addresses.
• records of your interactions with us: such as telephone conversations, letters and other correspondence (including email)
• your marketing preferences: so that we know whether and how we should contact you.
• any other information that you choose to send to us via our website, email or social media
• business contact information for potential customers, suppliers and partners

Our data sources

When we did not obtain personal data directly from you, we gather data from a range of sources to enable us to identify potential customers, suppliers and partners.

These sources include third-party data brokers, our existing customers, partners and suppliers and via our research team, who use public domain, business-focused sources.

These include company websites, Companies House or other business networking websites where the information is likely to have been published directly by the individual (or on their behalf by a third party with authority to do so) and where the data is likely to have been published for business purposes or with the expectation that this personal data may be processed by third parties for business purposes, including marketing.

Any personal data gathered by our research team relates to adult individuals engaged in business, and contains information relating specifically to that business activity; we do not gather any “special category” personal data (for example, data relating to your health, race or religion).

All the data we gather is held in our secure CRM system, which is governed by our own strict data control and management policies.

Using your personal information

Personal information collected by us or submitted to us will be used for the purposes specified in this privacy policy or relevant parts of the website.

Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.

On each marketing communication we send, we include information about why we have made contact with you, offer a mechanism to opt out of further communications and provide a link to this privacy policy, for you to review information on the sources we have used to gather your data.

We will not without your express consent provide your personal information to any third parties for direct marketing.

Using Your Personal Information – Lawful Basis

Call recording

We record our telephone calls for internal administration, training, quality assurance and to meet our legal reporting obligations.

Recordings are stored within secure cloud infrastructure for no longer than 1 year unless our engagement extends beyond this time, or we are required to do so by law.

Providing your personal data to others

We may disclose information about you to any of our employees, officers, agents, suppliers, subcontractors, and customers insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose your personal information:

• to the extent that we are required to do so by law
• in connection with any legal proceedings or prospective legal proceedings
• to establish, exercise or defend our legal rights (including providing information to others for fraud prevention and reducing credit risk)
• to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling
• companies in the same group of companies as us
• The Government
• Police and law enforcement: to assist with the investigation and prevention of crime
• to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information

Analytics

We use Google Analytics. Google Analytics gathers information about the use of our website using cookies.

The information gathered is used to create anonymous reports about the use of our website. You can find out more about Google’s use of information by visiting https://www.google.com/policies/privacy/partners/ and you can review Google’s privacy policy at https://policies.google.com/privacy.

For full information on the cookies we use, and how to opt out, visit our cookies policy.

Direct marketing

From time to time, we may contact you by email, post, SMS or telephone with information about products and services of ours and/or our partners which may be of interest to you.

We send marketing communications on the basis of “legitimate interest” (see above) and, where applicable, the soft opt-in allowed by the Privacy and Electronic Communications Regulations (PECR).

You can let us know at any time that you do not wish to receive marketing messages by contacting us through our website. You can also unsubscribe from our marketing by clicking on the unsubscribe link in the marketing messages we send to you.

If you actively consent to receiving information from us, you may still opt out at a later date.

 

Security of personal information

We will take appropriate technical and organisational precautions to secure your personal data and prevent the loss, misuse, or alteration of your personal data.

We will store all the personal information you provide on our secure CRM. You acknowledge that the transmission of unencrypted (or inadequately encrypted) data over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

Transferring your personal information internationally

Here we provide information about the circumstances in which your personal data may be transferred to a third country under UK and/or EU data protection law.

The hosting facilities for our website are situated in Germany.

Due to the above, your personal data may be transferred between the UK and the EEA. This is permitted under both UK and EU data protection law, as each of the UK and the EU have determined that the other provides adequate protection for personal data.

You acknowledge that personal data that you submit for publication through our website may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

Policy amendments

We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy.

Your rights

You have the following rights in relation to your personal information:

• the right to access – you can ask for copies of your personal data
• the right to rectification – you can ask us to rectify inaccurate personal data and to complete incomplete personal data
• the right to erasure – you can ask us to erase your personal data
• the right to restrict processing – you can ask us to restrict the processing of your personal data
• the right to object to processing – you can object to the processing of your personal data
• the right to data portability – you can ask that we transfer your personal data to another organisation or to you
• the right to complain to a supervisory authority – you can complain about our processing of your personal data
• the right to withdraw consent – to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent

These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting https://edpb.europa.eu/guidelines-your-rights-0_en and https://ico.org.uk/for-the-public/.

You may exercise any of your rights in relation to your personal data by written notice to us, using the contact details set out in the Our Details and Contact section, below.

Supply of such personal information that we hold about you will be subject to the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

We may withhold such personal information to the extent permitted by law.

You may instruct us not to process your personal information for marketing purposes by sending an email to us (see our Data Enquiries section). Regardless of the marketing communication medium, we will always provide you with an opportunity and mechanism to opt out of the use of your personal information for marketing purposes.

Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/.

How long we keep your personal information

We will keep your personal data for as long as we require it for the purpose for which it was provided. If it is in connection with communication we have with you, we will keep it for as long as is required to resolve your enquiry.

After that, we may retain your personal data for a reasonable period to maintain our records and satisfy our legal, tax or regulatory obligations, or other legitimate and lawful business purposes. Where we no longer need your personal data, we will dispose of it in a secure manner (without notifying you).

 

Third-party websites

Our website includes hyperlinks to, and details of, third-party websites.

In general, we have no control over and are not responsible for the privacy policies and practices of third parties.

Updating information

Please let us know if the personal information which we hold about you needs to be corrected or updated.

Our details and contact

If you have any questions about this privacy policy or our treatment of your personal information or wish to exercise any of your rights, please contact us:

By email at: Our contact form.

By post at: MonacoSol Limited, Blackfriars House, Parsonage, Manchester, M3 2JA.

By telephone on: 0161 543 5300.

Data protection registration

We are registered as a data controller with the UK Information Commissioner’s Office.

Our data protection registration number is ZB618581.

Data enquiries

MonacoSol Limited is fully committed to adhering to the General Data Protection Regulation (GDPR), and if you have any questions or queries regarding our approach to this legislation, or you would like to request a copy of the data we hold about you or your business, then please contact us via the form on our website.

If you are unhappy with how we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator.

We are here to help and encourage you to contact us to resolve your complaint first.